How can
we help you?

Hacienda establishes general requirements for the self-employed to deduct the payment of VAT and personal income tax on their business expenses:

• They must be linked to their business activity and those related to your personal life are excluded.
• They must be properly justified with the corresponding invoice, receipt or proof of payment only in case the expense is from Social Security or health insurance (the invoice must contain all the mandatory formal data such as VAT number, name and surname, date, description of the purchase, VAT breakdown and taxable base).
• They must be recorded in the books by the freelancer, with Xolo's platform, it's super simple.

Here is a brief summary (for more information, see the detailed information expense by expense and how to deduct it according to the existing categories in Xolo's platform).

• Marketing expenses (advertising, web, etc.)
• Services of other professionals, as long as they invoice from outside Spain.
• Software (Windows/Office or other licenses, cloud services, etc.)
• Hardware (e.g. computer, printer, etc.)
• Bank fees, in case it is an account exclusively linked to your business
• Office supplies (including furniture)
• Office rental:
• If you rent a local, remember that in this case you may receive the expense invoice with a 19% retention on it. Xolo will take care of filing the withholding tax form 115 on a quarterly basis for you.
• Includes shared work space (e.g. coworking).
• If you work from home:
• If your home is reported in the model 036 in AEAT as the place where you develop your activity, you will be able to deduct a percentage of the invoices for supplies, as long as these are in your name.
• You will be able to deduct also the interests of the mortgage and the IBI, in the same way that the supplies.
• In case you are living in rented accommodation, please contact us to study your case and see if a percentage of the rent would be a deductible expense for your self-employed activity.
• Participation in events related to your business
• Books and training or courses related to your business
• Business travel:
• Accommodation and transport (the ticket must always be in your name)
• Food and beverages (limit of €26,67/day in Spain and 91,35€/day abroad and always and always accompanied by proof of payment by credit card.)
• Social Security contributions (the bank receipt is enough)
• Accountant fees (your Xolo receipt will be automatically uploaded on our platform)