What is VAT and how does it apply to an eenmanszaak?
VAT (BTW), or Value Added Tax, is a tax on goods and services in the Netherlands. As an eenmanszaak (sole proprietorship), you must collect VAT on sales and remit it to the Dutch tax authority (Belastingdienst), unless you qualify for an exemption like the Small Business Scheme (Kleineondernemersregeling, or KOR).
What are the VAT rates for an eenmanszaak?
The Netherlands has three primary VAT rates:
- 21% (Standard Rate): Most goods and services.
- 9% (Reduced Rate): Essentials such as food, books, and certain medicines.
- 0% (Exempt Rate): For international transactions EU to non-EU.
And with Xolo you will also have the option of VAT exemption in case of KOR, educational services, healthcare services and other specific services.
How often should I file VAT returns?
As an eenmanszaak, VAT returns are generally required on a quarterly basis. Xolo handles this process for freelancers, ensuring your VAT returns are filed accurately and on time. Quarterly returns are submitted by the last day of the month following each quarter (e.g., April 30 for Q1), with Xolo taking care of all the details so you stay compliant. In certain cases, annual or monthly filings may apply, and Xolo will manage these as well if needed.
What is the Kleineondernemersregeling (KOR), and can I apply?
The Kleineondernemersregeling (KOR) is a Dutch VAT exemption for small businesses with annual revenue below €20,000 from sales to Dutch consumers or businesses registered in the Netherlands.
To apply, you must register with the Belastingdienst at least four weeks before the start of the quarter in which you want the exemption to take effect.
Once approved, the KOR remains valid until you choose to deregister or exceed the €20,000 threshold. As of January 1, 2025, you can opt out at any time. However, if you cancel your KOR registration, you cannot reapply within the same calendar year.
How do I handle VAT on business expenses?
Input VAT (VAT on business expenses) can be deducted from the VAT you owe on sales, reducing your VAT liability. Ensure you keep receipts and invoices for all deductible business expenses.
How do I submit a VAT return for my eenmanszaak?
With Xolo, submitting a VAT return for your eenmanszaak is streamlined and hassle-free. Xolo’s platform handles the entire process, guiding you step-by-step through entering your VAT details, including the VAT collected on sales and VAT paid on business expenses. When it’s time to submit, Xolo files the return directly with the Dutch tax authorities (Belastingdienst), so you don’t have to navigate complex portals or worry about missing deadlines. This makes VAT compliance for your eenmanszaak simple, freeing you to focus on running your business.
What happens if I file or pay VAT late?
Filing or paying VAT late can result in penalties and interest from the Belastingdienst. The penalty for a late VAT return filing starts at €68. If VAT is not paid on time, the Belastingdienst charges 3% interest, with a minimum fine of €50 and a maximum of €5,514.