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A proper and accepted expense document must come from the vendor (for example Google, Amazon, GoDaddy, etc.), not from the payment processor or banking provider.

If you don't have a purchase invoice, or it was not provided by the vendor, it can be replaced with email order confirmations, but only if they include the necessary details for an expense document.

The expense document does not necessarily have to be titled 'invoice' - it is the content that matters. To sum up, a proper expense document should include:

• the name of the buyer (your company's name)
• the description of the purchase
• details of the vendor (VAT number included, if vendor has one)
• the date of the purchase
• the amount and currency